From The COAT President

I just wanted to thank each of you for allowing me the opportunity to serve as the President of COAT this coming year.   Our members are some of the most respected public servants throughout the state and representing you is truly a great honor.



Tim Shelton

Anderson County Register of Deeds


COAT President


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Tennessee County Clerks

 It was great to see everyone at COAT in November.  I hope everyone enjoyed the holidays.  

We are looking forward to a great year.   In thecoming weeks, we will be working on legislativeissues that will affect all of us. 


kizerCarol Wade


County Clerk


Tennessee County Clerks Association

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Tennessee Clerks of Court

My best wishes to all of you for a most wonderful and blessed 2014.  Isn’t it great that we can all have new beginnings and new ideas and new friends!


broylesMerry Sigmon

Giles County

Clerk & Master


State Court Clerks Association

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Tennessee Registers Association

Wishing a great year to all of you from all of us at the Knox County Register of Deeds office! I hope you had a wonderful holiday season, and I am excited and humbled by the opportunity to serve as President of the Register’s Association during the upcoming year.



Sherry Witt

Knox County Register of Deeds


Tennessee Registers Association

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Tennessee County Trustee Association

I would like to thank my fellow Trustee’s for the opportunity to serve as President of the Tennessee County Trustee’s Association.  I would also like to thank Sumner County Trustee, Marty Nelson, for agreeing to serve as secretary for this year.



David StoneTeb Batey

Rutherford County Trustee

Tennessee County Trustee Association

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County Government Day 2015

March 10-11, 2015 at the DoubleTree

by Hilton Hotel in Downtown Nashville

Join us for COAT-TCSA’s Annual County Government Day on March 10th and 11th, 2015.  Meetings will be held at the DoubleTree by Hilton Hotel in Downtown Nashville.  This is an opportunity for county officials from across the state to come together to Capitol Hill and discuss an array of issues being considered by the General Assembly, which reconvene January 13th.    

TCAS is working to create an Online Registration process available as early as next week. Click here to access a printable registration form that can be faxed to TCSA at 615-532-3769. In the meantime, you are urged to go ahead and contact either the conference hotel - DoubleTree by Hilton Hotel - or our overflow hotel - Hotel Indigo Nashville - directly to book your hotel accommodations.

Rooms are available on a first-come, first-serve basis, so county officials should act quickly. TCSA will be maintaining a waiting list as the hotel room blocks fill.  To be added to that waiting list, call Carol Engroff  at (615) 532-3767.   

Download Agenda

Click here to access a printable registration form that can be faxed to TCSA at 615-532-3769

Jim and Marie Murphy Endowed Scholarship

Applications are now being accepted for members of the County Officials Association of Tennessee (COAT). 

The Jim and Marie Murphy Endowed Scholarship will provide scholarships for children and grandchildren of County Officials Association of Tennessee (COAT) members or County Technical Assistance Service (CTAS) employees. Eligible participants may attend any UT campus including Chattanooga, Knoxville, Martin, Memphis, Tullahoma or online in a graduate or under-graduate proram.  The scholarship recipient for the Murphy scholarship may be attending part-time.

For more information about either scholarship please contact Rhonda Campbell, Development Director, Institute for Public Service at This e-mail address is being protected from spambots. You need JavaScript enabled to view it    or 865-974-6587. Applications may be downloaded on the COAT website or the  IPS Intranet.

Scholarship Application Deadline:   June 6, 2014

Download an Application Here

jaywestThe Tennessee General Assembly adjourned on Thursday, April 17, which made for one of the shortest legislative sessions in recent years.  They passed a budget which provided for no pay increases for state employees or teachers.  They did, however, provide funding for the COCTP program.

One bill was introduced by Representative Spivey which, if enacted, would have allowed each county commission to determine the compensation for each county official.  This legislation did not pass.  Our office received many inquiries about the bill.

During this election year, all of the House seats and one half of the Senate seats are up for election.  There are a number of members of the legislature who are either not running for reelection or are seeking other offices.  A new legislature will convene on January 13, 2015.

COAT legislative chair Tom Hatcher, Blount County Circuit Court Clerk, spent long hours on Capitol Hill this session.  I appreciate his leadership and help in developing strategies to deal with the various pieces of legislation of concern to the COAT members.

The COAT Conference will be held in Chattanooga November 4,5, and 6, at the Marriott and Convention Center.

Jay West is Executive Director of The County Officials Association of Tennessee (COAT) - a non-profit association of County Clerks, State Court Clerks, Registers and Trustees. COAT was formed in 1968 to serve coordinated efforts of county officials with respect to training and intergovernmental relations while providing a cooperative information sharing environment.

COAT is managed by a 17 member voting board of directors, about half of whom are elected annually during each fall COAT Association meeting. Representatives from the various county official groups that serve as COAT affiliates gather during the association meeting to discuss issues relating to their county offices.

Non-Discrimination Policy

It is the policy of the County Officials Association of Tennessee to provide equal employment opportunities to individuals and to provide its programs, activities and services to its members regardless of race, color, religion, sex, national origin, age, disability, or status in any other group protected by law. Inquiries and charges of violation of this policy and requests for accommodation of a disability should be directed to Jay West, COAT Executive Director, at 615-253-6700.

Title VI Policy

It is the policy of the County Officials Association of Tennessee to provide all of its programs, activities and services to its members regardless of race, color, or national origin. Inquiries and charges of violation of this policy should be directed to Jay West, COAT Executive Director, at 615-253-6700.

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Public Service Legacy Society Launched

The UT Institute for Public Service recently launched the Public Service Legacy Society to honor individuals who remember the institute or one of its agencies - the County Technical Assistance Service, the Municipal Technical Advisory Service, the Law Enforcement Innovation Center, the Center for Industrial Services or the Jimmy Naifeh Center for Effective Leadership - in their estate plans. As a Charter Member of the society, Davidson Metro Trustee Charlie Cardwell is strategically planning to continue his legacy of public service for the greater good through a trust set up to benefit the work of the County Technical Assistance Service (CTAS).

“Joining the society made sense to me as I wanted to do something to give back to an important organization that touches the lives of nearly all Tennesseans,” Cardwell said. “No other agency does as much for county government as CTAS and I greatly appreciate its work and support, which has helped me serve Davidson County residents for so many years.  Choosing to support IPS through my estate plan worked for me knowing that a program assisting the mission of CTAS will be permanently funded. I hope others consider joining as well.”

There are many ways one can become a member of the Public Service Legacy Society. A simple bequest through an existing will is an option as well as creating a trust as Cardwell is doing. One can also contribute to existing endowments through an estate gift or give any appreciated assets such as stocks or bonds. Some individuals choose to make a gift that provides a lifetime of tax-free income at a rate much higher than commercial annuities. It also is possible to see a reduction in estate taxes as a result of free, confidential estate planning assistance provided by the staff of the University of Tennessee Foundation.

Whatever the reason for donation, the gift will affect the economic development, law enforcement, technical advising, training and leadership development in our great state of Tennessee for many years to come.

For more information about the society, contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it at The University of Tennessee Foundation, the Institute for Public Service’s development director, at (865)974-6587.


C.O.A.T. Officers & Directors

President Barbra Parker*
Fayette County Trustee

Secretary-Treasurer Kristie Maxwell*
Tipton County Trustee

President-Elect Tom Hatcher*
Blount County Circuit Court Clerk

1st Vice-President Rodney Archer*
President, Tennessee Trustees Association
Anderson County Trustee

2nd Vice-President Danny Tanner*
President, Tennessee Court Clerks Association
Decatur County Circuit Court Clerk

3rd Vice-President Wayne Mashburn*
President, Tennessee County Clerks Association
Shelby County Clerk

4th Vice-President Johnny Reed*
President, Tennessee Registers Association
Bedford County Register of Deeds

Presidential Advisor Charlie Cardwell
Davidson County Trustee

Parliamentarian Bill Kemp*
Sumner County Clerk

Judge Advocate Martha Smith
Hardin County Clerk and Master

Historian Pam Hurst
Hamilton County Register of Deeds

Sergeant-at-Arms Mary Gaither
Tipton County Clerk

Chaplain Teb Batey
Rutherford County Trustee

Past-President Tim Shelton*
Anderson County Register of Deeds

County Clerks
Daphne Fagan (1 year) Marshall County*
Donna Craig (2 years) Henry County *

Registers of Deeds
Claudia Peeler (1 year) Tipton County*
D.W. Weaver (2 years) Marshall County *

Tonya Davis (1 year) Bedford County*
Marty Nelson (2 years) Sumner County*

State Court Clerks
Merry Sigmon (1 year) Giles County*
Robert Baggett (2 years) Franklin County*
Crystal Greene (1 year) Giles County*
Diane Polk (2 years) Hardin County*

*Denotes voting board member

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